Thank you for your interest in participating as a vendor at the Sublimity Harvest Festival. To be considered, please complete the online application below. A printable application is available HERE.
Completing this form does not guarantee you a space. You will be contacted if you are selected to be a vendor at the Sublimity Harvest Festival.

• Exclusives
It is up to Sublimity Harvest Festival (SHF) whether there will be an exclusive soft drink company.

• Payment Requirements
50% of payment is due no later than August 15 with the remainder due no later than August 30. Fees are not refundable after August 30. If you are inquiring after August 15, 50% of payment is due as soon as possible and your space will not be held until payment is received.

• Insurance
A current insurance certificate naming Sublimity Harvest Festival, and Volunteers must accompany the signed contract.


Food Vendors
Booth space fees are $500 per 10×10 (so a 10×20 would be $1000 and so on).

Price wars are NOT tolerated! Once you are accepted as a vendor for the festival, you must submit your menu with the prices you plan on charging. Prices are checked throughout the weekend.


Commercial Vendors (this would be a business or non-food vendor)

$250 per 10×10 (so a 10×20 would be $500).


Non-Commercial Vendors (home based business IE Tupperware, Scentsy, etc.)

$175 per 10×10 (so a 10×20 would be $350).

If you have trouble with the online form below, a printable application is available HERE.
Please complete and mail back to: PO Box 86, Sublimity, OR 97385.

Online Vendor Application

Contact Information

Are you a returning vendor?
Choose File

Vendor and Booth Types

Type of Vendor *
Booth Size *
Booth Type *

Terms and Agreements

  • Proof of liability insurance is required prior to participation.
  • All food vendors will be required to have food handler permits.
  • All vendors have limited water and power access. Our power will NOT support large ovens or refrigerators. You are responsible for bringing your own power cords and water hoses. 50% of payment is required by July 1, and the remainder is due no later than August 15. Cancellation is permitted by August 15 for a full refund. Cancellations after August 15 will result in no refunds.
Booth Specifications/Conduct
  1. PARKING LOT: Flyers, leaflets, & other advertising are not permitted in the customer parking lots. Please distribute from your space only. Under no condition shall any stakes or attachments be driven into the parking lot surface.
  2. AISLES: Aisles, walkways & overhead spaces remain under the control of the Agent. All signs, decorations, banners, advertising material or exhibits must be professional and may not extend outside the defined limits of the assigned space(s)
  3. SIDE PANEL HEIGHTS: The Exhibitor may not extend any side panel of the exhibit over three (3) feet high without expressed permission of the agent
  4. RESTRICTION: Agent and their representatives reserve the right to restrict as allowed by law the operation of any exhibit which may become objectionable to exhibitors or the public
  5. ELECTRICITY: Exhibitors may arrange to purchase this at current rate. All power needs must be arranged through the Agent. The Agent reserves the right to cut back on power service to any Exhibitor exceeding their specified power usage. It is recommended that exhibitors use a surge protector for all equipment.
  6. FIRE RULES: ALL EXHIBITS MUST COMPLY WITH APPROPRIATE FIRE REGULATIONS. No flammable materials such as tissue paper, etc. shall be used for decorations. Materials used for decorating must be treated for flame proofing and approved by the Fire Department.
  7. DECORATIONS: Floor coverings, tables, chairs, & other materials not expressly covered by this agreement are the responsibility of the Exhibitor. Arrangements for such items should be made with the Agent, or a supplier of the Exhibitor's choice, prior to the dates of the Event. To order additional materials see Exhibitor Materials Order form.
  8. NOISE: The Exhibitor agrees to keep noise at a reasonable level so as, in the opinion of the Agent, not to infringe on the activities of adjoining exhibitors. The Agent reserves the right to reduce any excessively resonating noises.
  9. CLEAN UP: All exhibitors are responsible for the removal of tape residue and trash within their designated space. (The Agent reserves the right to charge the Exhibitor for the expense of removal of any property or items left.
  10. PETS: Pets are not allowed anywhere within the confines any time before set up, during the Event, or after tear down. (Legal assistance animals who remain in compliance with the law, and act in a safe and controlled manner are not restricted.)
  11. FIRE HAZARD: NO Smoking or Helium/Lighter than air Balloons are allowed in Festival buildings.
  12. LIABILITY AND SECURITY: The Agent will provide limited public security service during public event hours only.
  13. LIMITATION OF LIABILITY: Agent and Agent representatives assume no responsibility for any property placed on or at the facilities by vendors, sponsors, exhibitors or public and the Agent and representatives are hereby expressly relieved and discharged from any and all liability for any loss, injury or damage to persons or property that may be sustained by reason of the occupancy of the facilities.
  14. INDEMNITY: Vendor/ Exhibitor/ Sponsor agrees to defend, indemnify and save the Agent and representatives harmless from any and all losses, claims, actions, costs, expenses, judgment, subrogation or other damages resulting from injury to any person, including injury resulting in death or damage, including loss or destruction to property, of whatsoever nature arising out of or incident to Vendors / Exhibitors / Sponsors their employees, agents, representatives or other designated to perform work, display or services attendant to this agreement and contract. Sponsors and vendors shall not be held responsible for any losses, expenses, claims, subrogation, actions, costs, judgments or other damages, directly, solely and proximately caused by the negligence of agent or representatives.
  15. COSTS AND ATTORNEY FEES: Should the Agent or its representatives file suit or action against the vendor /exhibitor / sponsor on any cause arising in any way from this agreement and contract it is agreed to pay the agent such reasonable costs, such as attorney fees and court costs, that the court having jurisdiction of the case may determine, in addition to costs and disbursement allowed to a prevailing party as a matter of law.
  16. DISCRETIONARY MATTERS: Any decision affecting any matter not herein expressly provided for shall rest solely within the discretion of the Agent or its assigned representatives.
  17. RIGHTS: If for any reason the event is delayed, interrupted, or not held as scheduled, the Agent shall not be liable for any damages or expenses incurred by Exhibitors. The parties herein agree to defend, indemnify and hold each other mutually harmless against any and all liability, loss, expense, including reasonable attorney fees, or claims for injury or damages arising out of the performance of the Agreement but only in proportion to and to the extent such liability, loss, expense, attorney fees or claims for injury or damages are caused by or result from a negligent or intentional act of omission of either party, officers, agents or employees
  18. PAYMENTS/CANCELLATIONS: If the Exhibitor fails to pay the balance of space rental 30 days prior to the event or as arranged with Agent, the Exhibitor's rights to an exhibit space may be cancelled without further notice or refund of any deposit. If Exhibitor cancels participation in the Event, such cancellation shall be considered default on the Exhibitor's part, and the Agent, as liquidation damages, shall retain all monies paid hereunder. If Exhibitor fails to make all payments, Agent shall avail itself to all remedies allowed under law to recover all amounts due to agent.
Terms Acceptance *